How to Write Headlines: a Step-by-Step Guide

Headlines can often be the difference between a good article and a great article. They’re the first impression that your readers and potential website readers will have of your content and they can give them an idea about the topic and the purpose of the post. They’re also the first thing that the search engines see, so make sure they’re good.

Headlines are used in advertising to grab attention and help people remember and associate your brand and product with the right message and emotion. This is not an easy task and requires a lot of skill and practice.

If you would like to write more headlines that actually get read, then this post is for you.

If you want your blog articles to perform well, creating captivating headlines is an easy method to do it. You may substantially improve the conversion rate of a post by tinkering with the title after it has been published.

In this post, I’ll walk you through a step-by-step method for writing consistently good headlines.


Why Should You Be Concerned With Headlines?

Depending on the strength of your title, the amount of traffic to your post will fluctuate. Every other marketing step you do will be a waste of time if you don’t make it powerful and clickable.

Infographic explaining that 8 out of 10 people only read article's headlines.

Step 1: In your headline, include specific numbers and data.

Incorporating precise statistics and facts into your title is an efficient approach to get people to read your content. According to many studies, headlines containing figures are more likely to increase social shares and engagement.

headlines- an image detailing

One of the reasons why utilizing numbers in your headlines works, according to Debra Jason, is because numbers are like “brain candy.” They’re addicting, and our brains can’t seem to get enough of them.

headlines - Derba Jason explanation that numbers are

Furthermore, it is critical to comprehend the science of odd numbers in particular. You may have wondered why the writers didn’t use even numbers in their list post when you see popular blog posts with apparently random numbers in the headlines. For instance, according to

A screenshot of Buzzfeed's display page, with many headlines circled showing odd numbers.

The brain seems to believe odd numbers more than even ones, according to the Content Marketing Institute. Odd numbers make it easier for individuals to absorb and remember information.

Furthermore, when they put their theory to the test and changed their headline to contain the number 7, click-through rates rose by 20%.

We’ve also discovered that in headlines, the number “7” should always be used instead of the word “seven.” To appeal to the number-craving part of our brains, instead of writing “Seven Steps To Start A Home Business,” write “7 Steps To Start a Home-Based Business.” 

We’ll also let you in on another little-known fact. If you’re creating a step-by-step tutorial, keep it to nine steps or less since the human brain has trouble processing more than nine things at once. There is no limit to how many you may employ if you’re writing about tools or various methods to accomplish something.

Step 2: Develop a Distinctive Rationale

I’ve utilized unique rationales to create viral headlines that have gone viral (if I do say so myself). The term “rationale” simply implies “an underpinning cause for doing anything.” Do you have a compelling motive for others to read what you’ve written?

With 59% of people sharing information without first reading it, we need to make sure our headlines appeal to those who will read it. To prevent wasting time on information, offer visitors a compelling incentive to click, read, and, most importantly, share it. Businesses with a blog get twice as much email traffic as those without one. 

The following are some examples of rationales that you may include in your headlines:

  • Tips ✅
  • Reasons for this
  • Observations
  • Tricks ✅
  • Ideas ✅
  • Ways ✅
  • a set of guidelines
  • Facts ✅
  • a few secrets
  • Methodologies

Here are some instances of how our logic works in practice:

  • 5 Pro Tips for Writing Great Blog Introductions
  • As a three-year-old blogger, I learned 15 lessons the hard way.
  • 8 Design Principles for a Perfect Landing Page
  • 17 Content Marketing Facts You Probably Didn’t Know
  • 6 Search Engine Optimization Predictions for the Future
  • 3 Ways to Make Your Post-Singing List Sing
  • 4 Headline Writing Tips to Help You Make Your Titles Fly

Step 3: Get People’s Attention

The headline’s aim is to entice the reader to read the opening sentence. Every headline should be attention-getting. The term “attention” simply refers to a person’s mental focus and serious concentration on a certain activity.

Keep in mind that your consumers are people who are bombarded with thousands of advertisements, blogs, articles, and other distractions every day. Unfortunately, people’s attention spans are becoming shorter by the year. The attention span of the typical individual is currently between 12 and 8 seconds.

decreasing attention span over the years which highlights the importance of powerful headlines

Engaging consumers with excellent content is one method to attract and keep customers if you’re a small company owner. 

After all, excellent content begins with a title that grabs the attention of your audience.

You must persuade your clients and prospects to continue reading. The headline may help you get momentum.

So, instead of spending all of your time and efforts on gaining email subscribers and generating sales, start focused on persuading them to read the first phrase utilizing headlines.

That should be the actual aim of your headline. If you achieve that objective, the introduction, subtitles, bullet points, and narrative will do the rest, converting the reader into a client.

Here are four guidelines to follow before I teach you some easy methods to create attention-getting headlines. They’re known as the “4 Us” of attention-getting headlines:

The four of us are as follows:

  • make the headline distinctive
  • be very precise
  • portray a feeling of impending doom
  • provide you anything helpful

1) Make the headline one-of-a-kind.

When a blogger buddy of mine comes across an intriguing title while reading, he tweaks it to make it distinctive for his audience.

The term “unique” refers to anything that is “one of a kind.” To put it another way, your headline must stand out from the crowd.

But how can you know whether something is really unique?

Simply enter it into Google and surround the headline with double quotation marks. Consider the following scenario:

A screenshot of a google search with headlines and showing

Note: In order to obtain the precise result you desire, you must use double quote marks. The headline in the above Google search results reads, “no results found.”

An image of speechmarks.

Of course, hundreds of individuals may be targeting the same term (conversion rate optimization), but your objective is to come up with a unique headline.

2) Make Your Headlines Exceptionally Specific

The second guideline for creating an attention-getting headline is to be very precise.

No matter what style or channel you choose to distribute your information, the headline is at the heart of everything you do.

Your prospects have queries for which you must provide solutions. You can turn them into devoted readers and consumers if you can offer them with an ultra-specific headline and the answers to their queries.

The more accurate you can be, the more authority you’ll have in your field and the simpler it will be to form solid bonds with clients.

You may want to utilize click triggers like power words and strong adjectives in your title to hide the content’s true purpose from your target audience.

There’s nothing inherently wrong with this. Ultra-specific headlines, on the other hand, offer the reader a feeling of what to anticipate when they click to read the content.

Whether you’re a seasoned content marketer or just starting out, you need to create clear and attainable goals. Make sure your headline does not mislead your readers. Avoid being ambiguous. Don’t waste any time and go right to the subject.

If you’re going to provide five steps to doing anything, put it in the headline. This is another another reason why you must carefully choose your specialty.

You don’t have to create headlines on various subjects as Mashable and TechCrunch do unless your site is about “everything technology.”

A screenshot on the platform Mashable showing examples of headlines.

Understand your target audience and create titles that suggest your articles will be on subjects that they care about.

So, how do you come up with such precise headlines?

Let’s say your primary keyword is “small business plan.” Here are some examples of headlines that might work:

  • Beginners’ Guide to Writing a Small Business Plan in 3 Easy Steps
  • Top 10 Successful Small Business Plan Templates
  • Learn From Scratch How to Write a Small Business Plan
  • Writing a Small Business Plan in 30 Minutes: A Step-by-Step Guide

Do you see how precise the headlines above are? The bolded parts of the headline include words that make the whole title very particular (directed at something). They may not be distinctive – achieving both novelty and specificity in a single headline is very tough.’s Steve Kamb publishes detailed headlines on meals that keep you fit and healthy.

NerdFitness's online recipe with a specific headline detailing pan-seared salmon and pineapple salsa

I’ve also spent a lot of time studying Peep Laja’s headline techniques. He exclusively utilizes titles that are beneficial to his conversion rate optimization community. Consider the following scenario:

A screenshot reading

3) Create a sense of urgency: Don’t let this opportunity pass you by!

“Effective marketing comes down to generating a fear of missing out on a great deal,” Derek Christian, creator of Cleaning Business Today, once remarked.

Your viewers are likely to put off reading your content or bookmark it and never return to it until you inject urgency into your title. The goal is to encourage them to click on your headline right now.

Even if your situation isn’t health-related, we’re all in the same boat. Everyone is searching for that push that will encourage them to accomplish something right now rather than tomorrow or next year. When you utilize urgency in your headline writing, it does this.

Not only can content marketing benefit from a feeling of urgency. It affects both your personal life and your productivity. Hyatt puts it this way:

A screenshot that details methods someone can take to create urgency - headlines

When copywriters deliberately employ a feeling of urgency in their content, conversion rates typically increase. Because human brain is designed to convince people to purchase based on emotions, but to explain that choice based on reasoning, potential consumers tend to react fast.

Scarcity and urgency are two strong copy components that often combine to create exceptional outcomes.

Ecommerce sites make extensive use of urgency and scarcity. This is how Amazon combines the two components to increase physical product sales, particularly in the electronics and gadgets category:

A screenshot of Amazon showing

Headlines with a sense of urgency will always catch the reader’s attention since they make them anticipate what will happen next. Take a look at some of Upworthy’s most well-known headlines:

A screenshot of multiple headlines containing urgency describing adjectives.

Ideally, you should adapt your message to your consumers’ current stage of decision-making.

using customer funnel for headlines

They won’t disregard your headline because they don’t want to lose out on the information on the other side. They can only discover their solutions by clicking and reading.

4) Offer Something Beneficial

The last guideline to remember if you want your headlines to catch people’s attention and get the job done is to make them helpful. The three criteria above – originality, ultra-specificity, and urgency – are all linked to utility.

A screenshot showing an impactful headline titled

No matter how much urgency you utilize, if your title and content aren’t helpful, you’ll fail. In reality, there is no way to create a unique piece of material that isn’t also helpful.

Practical, helpful, valuable, instructive, worthy, beneficial, advantageous, and so on are all examples of useful words. The goal is to give readers hope by showing them that their issue can still be addressed.

Just remember to include lots of data in your blog articles, take screenshots, and create in-depth pieces, since content length has been shown to impact search rankings and conversions in studies. Adding data boosts credibility, traffic, and, most importantly, utility.

Do you know how to write attention-getting headlines like 4 Us? Are you prepared to put them to use?

It’s time to examine the different approaches to writing effective headlines that create qualified clicks and leads for your company.

1) In your headline, state the obvious:

Make headlines that are simple to comprehend. When a prospective reader lands on your website from anywhere, they should be able to figure out what you’re talking about right away.

A meme that reads

I feel compelled to point out that most headlines with a feeling of urgency lack clarity in their aim. The goal of the headline is to encourage visitors to click so you can receive a higher return on investment. The goal isn’t to seem intelligent or intelligent.

Using uncommon words and phrases is another method to perplex readers. Readers aren’t interested in learning which institution you attended or what your academic standing is (unless you run an educational blog, of course).

Instead, show your intelligence by explaining complex problems in a way that is understandable to the average person.

A famous Albert Einstein quote reading

To explain yourself and communicate your point, use simple phrases. Don’t inquire whether your readers are eager for valuable information if they aren’t. Both terms have the same meaning. However, one is more popular than the other (and it’s excellent for SEO!)

The following are some examples of misleading headlines to avoid:

12 Meticulous Savings Tips For The Financial Amateur is a phrase that should not be used.

Instead, try these 12 Money-Saving Tips for Those Who Need a Little Help.

Never use: How to Get Rid of Skin Inflammation Caused by Bad Weather

However, see How to Get Rid of Acne and Other Annoying Skin Conditions for further information.

Top 10 Ubiquitous Places to Find Ravishing Blog Post Theses is a phrase you should never use.

Please feel free to utilize the following resource: Top 10 Places to Find Useful Blog Post Ideas

You must, without a doubt, increase the standard in your material. However, you should always utilize common terms and adjectives that others can understand. That’s how you can get other internet marketers, content marketers, and bloggers to share your material, particularly on LinkedIn.

A bar chart showing significant increases in public opinion when media is or isn't included in a post.

Take a look at the illustration below. This paper is published in the Harvard Business Review, however the title is a little misleading. Let’s see if we can improve it:

A screenshot of a headline that reads

Quick issue: The headline above might be worded in a much clearer manner. Let’s get started:

  • How to Advance Your Career Without Getting Stuck in Your Boss’s Shadow
  • How to Easily Advance Your Career at Work

This title is a good example of a landing page headline that is both clear and simple:

A screenshot of a headline reading

The headlines of Digital Photography School, a prominent content-rich site created by Darren Rowse, are straightforward and clickable. Despite the fact that the photography niche/industry includes certain technical terminology, the writers make sure that readers are not confused.

A screenshot detailing

2) In your headlines, use interesting adjectives.

Adjectives have a significant role in the English language, both spoken and written.

Adjectives are excellent for evoking emotion in your audience and keeping them engaged and interested in a narrative. 

As a content writer, you may utilize adjectives to enhance your title and make it more appealing to your target audience.

Jeff Goins offered the following examples of intriguing adjectives to use in your headline:

  • Fun
  • Painstaking
  • Free
  • Strange
  • Incredible
  • Effortless
  • Absolute
  • Essential
  • And there’s much more…

Here are some instances of headlines that use adjectives:

Headline with a twist:

A screenshot detailing has a “incredible” headline:

A screenshot reading

Here’s the “no-cost” headline:

A screenshot of a headline that reads

3) In your headlines, make a note of the reader.

The “flagging method,” as described by Dan Kennedy, is an effective way to create headlines for both text and blog entries. You’re already familiar with one of the fundamental techniques: addressing the readers as “you.”

In several of my headlines, I utilize the word “you.” I found that any headline that includes the word “you” generates a lot of interest. On a personal level, the word “you” engages and captivates your readers.

Neil Patel example of using

Because the bulk of your rivals use content to reach and attract consumers, whether you’re a B2B or B2C marketer, you need to connect with your prospects on their level.

Aside from that, speak directly to your viewers and create headlines that are tailored to them. This method has worked for me many times. The following are some examples:

  • Double Your Affiliate Commission in 15 Minutes a Day (Only for Clickbank Affiliates)
  • Bloggers that use WordPress: 4 Ways to Protect Your Blog from Hackers
  • Struggling Bloggers: Use This One Website to Generate an Endless Stream of Content Ideas
  • All Struggling Bloggers, Listen Up: Use These 3 Strategies to Increase Blog Traffic

4) Incorporate Emotional Phrases into Your Headlines

Words aren’t all made equal. Some statements may inspire change, while others merely reinforce the existing quo. Some statements may bring tears to people’s eyes, while others can provide pleasure.

The term “power words” refers to words that have a strong emotional effect. Here are some emotive power phrases you may use to motivate and inspire your readers to take action:

A screenshot detailing positive adjectives to use in headlines

Here are some examples of creative headlines that include some of the key words:

  • How to Overcome Writer’s Block in 6 Easy Steps
  • Case Study: How Courage Aided in the Development of a Six-Figure Online Business
  • The Best Way to Connect With Customers and Write From Your Heart
  • Content Marketing Audacity: 3 Secrets to Outsmart Your Competitors

Note: In your headline, you may use one or more powerful words. However, make sure they’re relevant to the consumer and read organically to avoid a Google penalty for “keyword-bombing.”

Be aware that some individuals misuse emotive phrases to mislead and manipulate customers, or even to generate “clickbait” – this is not what we’re aiming for.

Your goal is to improve the conversion rate of your emails, blog posts, content, and advertisements by using power words correctly. Words have a lot of power, so choose carefully.

Appealing to your customers’ emotions should result in a substantial boost in purchases and social sharing.

Once you realize this, you’ll stop bombarding them with sales pitches all the time. Instead, concentrate on responding to their inquiries. Building connections, not driving consumers away, is the goal of legitimate marketing.

Any message that isn’t clear and practical will be rejected by your prospect’s brain. People will be more inclined to trust you if you begin to appeal to them emotionally.

Step #4: Make Headline Formulas Work for You

The structure of a headline, often known as “the formula,” is what makes it effective. Every authoritative blogger and content marketer has at least one headline formula.

I’ve got mine, and every now and then I adjust and try various headlines to see which one performs best. Make sure to include strong phrases in your formulae that will entice individuals to purchase your goods or sign up for your waiting list.

Some bloggers like to start writing their material before coming up with a title. That is not something I do. There is, however, no hard and fast rule. What works for me may not be the best course of action for you.

We’ve spoken about how to create a catchy title. But I really like how Bronn uses the word “SHINE” to describe a simple method for making your headlines stand out:

  • S stands for specificity.
  • H is for helpfulness.
  • Immediacy (I)
  • The letter N stands for newsworthiness.
  • E stands for entertainment value.

Consider using the headline formula, which many fitness professionals utilize to make it simpler for you. They start by identifying the issue, then provide a remedy, and then make a commitment.

An image showing a headline formula. 1. Identify the problem. 2. Offer a solution. 3. Make a promise to supply the solution and bring benefits.

These three elements are also included in John Caples’ headline formulae. Here’s another illustration:

A headline that reads

According to Lars Lofgren, you should:

A headline that reads

That’s not all, however. There are a slew of simple options for compelling headlines, including:

1) The Formula for “Little Known Ways”

How many times have you written a snappy headline using this formula? Each word in the formula has an emotional component. These kinds of headlines tend to stick with people long after they’ve seen them.

A photo of a newspaper that reads

People like simplicity and appreciate it when little details add up to something big. Big Data is the result of little data being accumulated over time, ultimately resulting in a massive database of information.

Here are a few “unusual ways” headlines are likely to be used by digital marketers:

  • Three Little-Known Steps to Successfully Monetize a New Blog
  • How These 5 Little-Known Secrets Helped Me Get 54% More Search Traffic
  • 17 Unusual Ways to Boost Conversion Rates

2) The “Once and For All” “Get Rid of [Problem] Formula

Who wouldn’t wish to be forever free of a bothersome issue they deal with on a regular basis? You’ll fascinate your audience from start to end if you create headlines with this approach in mind, since they’ll want to know the secret, too.

This headline formula is most often used in the health sector to treat, cure, correct, or relieve a physical issue, such as acne, skin scars, high blood pressure, dermatitis, bad breath, and so on.

A headline that reads

This method is quite similar to Sherice Jacob’s “How to Survive Your First [insert the subject here]” formula. Headlines that promise to assist the reader in solving a specific issue will encourage them to follow three steps:

  • Go to the headline and click it.
  • Read the first paragraph to see whether you got the correct answer.
  • Continue reading or scroll down to take action.

Even though the “Get rid of” headline formula is most often employed in the healthcare sector, you can reverse-engineer it and apply it to subjects like blogging, CRO, affiliate marketing, self-publishing, SEO, social networking, and web traffic.

A photo that shows

The following are some examples:

  • How to Avoid Content Marketing Mistakes and Increase Search Traffic
  • Stop wasting time and get more done by ditching the flashy social media tools.
  • 7 Clever Ways to End Your Affiliate Marketing Struggle and Increase Your Earnings

When the author carefully promotes the “get rid of” headline formula, it typically becomes viral.

3) The Formula “Who Else Wants”

This headline type works because it poses a question, and a good question almost always leads to a good response. 

The technique draws your target audience into the conversation and makes them feel at ease; it’s as if you’re conversing with them. Copywriters often employ several questions in their content to entice the target consumer to stop and think about the product; the same ideas apply to headlines as well.

Simply asking the correct question may improve your social shares and engagement level, just like discovering and sharing relevant information and adding at least one picture in your post.

Here are some instances of headlines that use the “who else wants” formula:

A google search talking about star wars - headlines

The following are some headlines that you may change to appeal to your target audience:

  • Who Else Wants to Learn How to Improve Conversion Rates [Step-by-Step]?
  • Who Else Wants to Master A/B Split Testing in 6 Easy Steps?
  • Who Else Wants to Raise Money for a New Business?

Step #5: Evaluate the Effectiveness of Your Headline

People like sharing articles that are long (often 2000 words or more). However, as a wise marketer, you wouldn’t just assume that lengthier articles would be beneficial to you. Writing a comparable, in-depth piece and seeing how it goes is the best approach to make your own choice.

A bar chart that shows Facebook shares responding to the length of an article - headlines

What good does it do you to use a headline method or guideline that doesn’t generate results?

It’s critical that you track your headline success. You want to make sure that your time – and, if you paid a professional to create the material – isn’t wasted.

You may evaluate the performance of your content and headlines by looking at:

I Inquiries from clients/customers: Did your content generate any customer enquiries in the last 2–3 months? It doesn’t have to be a large sum of money. However, the fact that you have a few customers is proof that your headline style is effective. It’s just a matter of optimizing and improving it.

ii) Social media statistics: Is your material being commented on, liked, and shared? The majority of social media sites offer interaction data at the touch of a button, and it’s crucial to keep an eye on what your audience loves the most. 

A bar chart that shows likes are more common than comments and shares.

You may boost interaction by 7x by having social sharing icons prominent, particularly when the article is insightful.

iii) Other types of digital statistics: Another thing you may want to track is the number of inbound links you get from your catchy headlines and compelling content.

Editorial links are the greatest to obtain since you don’t have to beg for them. And, since they mostly occur inside content, they provide considerable SEO value to your web pages and help you rank higher in search results.

iv) Track direct responses: While many content creators choose to disable comments, they may be an excellent tool for creating and following up on leads, interacting with your audience, and determining which pieces are successful and which are not.

If a piece of material generates a large number of comments, you know you’ve done something well.  

Figure out what’s bringing you success and do it again. Make the most of your strong headlines.


What is the significance of strong headlines?

The average person’s attention span is 8 seconds, so you need to hook them from the moment they start reading – which you can accomplish by following our 5-step headline strategy. 

How can I increase the number of people who read my article?

It often entails a mix of marketing strategies, such as SEO and “being in the right place at the right time.” Using emotional language or numbers in your headlines is a simple way to increase conversion rates.

What makes a user find an article interesting?

It’s often as easy as following the 4 Us outlined in this post. Uniqueness, ultra-specific content, expressing a feeling of urgency, and, most importantly, giving your readers something valuable. 

Conclusion on How to Write Headlines

It’s getting more tough to concentrate on what works as new and rising content marketing techniques emerge on a daily basis. This is why diligent digital marketers are so successful. They recognize the value of excellent content in terms of generating search traffic and leads.

It goes without saying that the title is an important part of your content, regardless of its format. Then you can concentrate on making the introduction, subtitles, bullet points, and call to action as essential as the rest of the document.

Your main goal should be to educate potential consumers and clients by teaching them new skills. It is insufficient that people click on your headline. They should also read the information you’ve included in the body of your article.

To establish your authority while addressing their issue, the ideal way is to combine narrative and data-driven material. Above all, maintain consistency and continue to discover new methods to transform a decent headline into a memorable one that demands to be shared.

Do you have any additional suggestions for creating headlines? What has been the most beneficial to you in terms of creating excellent headlines? 

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You have a limited amount of space, so you want to maximize that space. You have to grab readers’ attention, but you also have to keep them there. A headline is the most important part of the email marketing copy, from a click-through ratio perspective. And a great headline is a great headline with a great message.. Read more about newspaper headline examples for students and let us know what you think.

Frequently Asked Questions

How do you write a headline?

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How do you write a headline example?

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What are the four guidelines for writing headlines?

The four guidelines for writing headlines are as follows: 1. Write a headline that will make people want to read the article. 2. Use a short, catchy phrase that is easy to remember and understand. 3. Make sure your headline has a clear message or idea behind it. 4. Dont use words like the or a.

Related Tags

This article broadly covered the following related topics:

  • attention grabbing headlines examples
  • what is a headline
  • catchy headlines
  • headline formulas
  • marketing headlines that sell

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